Corporate Social Responsibility and Sustainable Development - CSR&SD
S.No.
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Citizen’s Charter
OUR MISSION To Provide Port Services of International Standards
OUR VISION To develop Kamarajar Port as a mega port with world class facilities to become the Eastern gateway Port of India
OUR OBJECTIVE To attract private participation in development of cargo handling terminals and ensure safety of the ships and also marine environment
Brief Profile of the Organization Kamarajar Port was developed from a green field situation in the East Coast of India at a distance of about 20km to the north of Chennai port. The Port was declared as a Major Port under the Indian Ports Act, 1908 in March 1999 and incorporated as a company (Ennore Port Limited) under the Companies Act, 1956 in October, 1999. The Port was commissioned in June, 2001 with two dedicated coal berths with 15m alongside depth and since then handles thermal coal for the power stations of Tamil Nadu Electricity Board (TNEB). The Port has developed terminals through private sector participation to handle liquids,coal, iron ore and container. The Port Management is functioning as a land lord Port with essential core staff.
Financial Performance The KPL has a consistent track record of making profits and has been earning substantial returns on its investment. Kamarajar Port's financial performance for the last 3 years is given below:
Particulars
2018-19
2019-20
2020-21
Income
717.17
703.17
587.42
Operating Expenditure
135.09
146.3
141.6
Finance Costs
103.14
84.65
64.99
Depriciation
46.68
52.13
84.99
Exceptional Items
88.41
2.61
-
Total Expenditure & Provision
373.32
285.69
291.58
Profit Before Tax(PBT)
343.85
447.99
295.84
Tax Provision/Deferred Tax
3.5
198.96
143.13
Profit After Tax(PAT)
340.35
249.03
152.71
Operating Ratio
25.67%
28.22%
38.99%
Functions and Responsibilities of various Departments:
Providing Marine Services such as Pilotage for Berthing, Un-berthing and shifting of Ships, Tug / pilot & mooring launch hire, Mooring Services, etc.
Berthing allocation and implementation of priority berthing as per the Government circulars
Capital and maintenance dredging
Survey of harbor basin, channel, alongside Berths, etc.,
Maintenance of Communication with Ships & Port users through Port Signal Station
Maintenance of Navigational Aids & Communication equipments
Ambulance (24 hours) for use of terminal operators / port users during emergency
Occupational Health Center
Maintenance and monitoring of safety for Port users
Establishment and maintenance of Fire fighting facilities
Monitoring of Air and marine / ground water quality
PCS/EDI message interchange with Customs and Port Users
Security Compliance as per ISPS code
Traffic related issues
Operations Department
Preparation of Annual Plan, Business Plan and Master Plan
Preparation and execution of Action Plans
Project appraisal and development
Planning of road and rail network inside the Port to improve the traffic movement and also improve & creation external connectivity to the City/National Highway Network and Railway Network
Creation and Maintenance of Civil infrastructures and structures
Electrical Supply and maintenance to the port users
Land matters
Township development
Engagement of consultant / contractors for preparation of Tenders, award of contract and supervising of execution of work
Tendering and award of Contracts
Arbitration matter
Finance & Company Secretary Department
Preparation of Capital and Revenue budget based on the inputs from HoDs of All departments
Appropriation of accounts, re-appropriations, surrender and savings
Collection of all dues, fees, charges or other sums payable to the company
Management of expenditure
Audit and Administration of taxes
Resource mobilization through loans, institutional finance, credit and investments etc
Payments on due dates of sums due on account of interest, principal and sinking funds in respect of loans raised by the Company
Financial concurrence and advice
To maintain the cash balances at credit of the various funds of the company are invested in a manner most advantageous to the Company
Legal and secretarial functions
Organizing Board meetings, AGMs etc
Filing of Statutory returns with RoC
To scrutinize tenders, purchase proposals and agreements relating to all purchases
Compilation of the Company's Annual Report from the information furnished by other Heads of Departments
Corporate Strategy & Business Development (Planning & Projects):
Preparation of Business Plan and Master Plan
Preparation and execution of Action Plans
Initiation of new PPP/Non-PPP projects as per the requirement.
Initiation of road and rail network inside/outside the Port to improve the traffic movements and also improve external connectivity to the City/National Highway Network and Railway Network
Engagement of consultant / contractors for preparation of Tenders, award of contract and supervising of execution of work.
Tendering and award of contracts
Initiation of Dredging projects
Preparation of MOU
Initiation of Capacity addition projects of the existing terminals
Human Resource Development
Recruitment and induction of new employees
Declaration of Probation and Confirmation of employees
Training for employees
Increments / Pay fixation / Salary processing
PMS and PRP
Maintenance of Personal files & Leave cards
Promotion
Absorption of employees in deputation from other Govt. Organisations
Travel & Tour arrangements including communication facilities for KPL officials.
Hospitality arrangements for Govt. officials/guests
Maintenance & Outsourcing of agencies
Empanelment of Hospitals and advertising agencies
Issuance of Advertisements in press / media
Admin related works of CISF including medical assistance
Printing of Stationery/banners/Name board/Diary/Calendar etc.
Organising Major Ports Tournament.
SERVICES OFFERED
Kamarajar Port functions on landlord model where in the Marine Services are rendered directly by the Port and the cargo handling services are rendered through BOT/ Terminal Operator. The following marine services such as are delivered by KPL:
Pilotage for Berthing
Un-berthing and shifting of Ships
Tug/pilot & mooring launch hire Mooring Services.
Stevedoring services / cargo handling services are delivered by the BOT / Terminal Operator.
Procedure to avail services
Arrival of the vessel with required details to be informed by the Steamer Agent through PCS
Berth allotment ed via PCS
Import application to be filed by the Importer/Custom House agent for taking delivery of the import cargo from the Port on completion of Customs formalities
Export application to be filed by Shipper/Custom House agent for landing the export cargo at the Port after completing the Customs formalities
Charges for services provided
The relevant charges for the services provided are collected as per the Scale of Rates of Kamarajar Port
Marine Services
Berthing / unberthing of vessels
Priority berthing is done as per the Government circular and on remittance of due charges
The berth hire charges are as per the Scale of Rates
The Port is committed
To safe movement and timely berthing / unberthing of vessels
Transparent allotment of berth on first come first serve basis/ cargo requirements and Govt. directives
If there is a breakdown / non-availability of floating crafts / stoppage of work / late reporting of staff, Chief Manager(MS) shall be contacted.
Handling of POL Products
Terminal Manager, ETTPL shall be contacted
Fire Fighting Service (The Port is committed)
To prevent fire by taking adequate safety measures & creating awareness of causes of fire among employees, port operators, user, etc.,
To extinguish fire and control the spreading of fire to other ships/areas, if a fire occurs
Remove oil spillage for preventing fire
In case of fire the Signal Station / Fire Station /Duty Officer/CISF/Dy.Manager(HSE) /Manager(HSE)/ GM (MS) shall be contacted
The Users can contribute enormously towards this service by informing the Port in advance regarding hazardous cargo expected to be handled so as to ensure adequate safety measures
Issue of Gate Pass to vehicles for transport of cargo and commercial gate pass
Issue of passes for authorized Port Users and vehicles
Duty Officers (Pass Section) shall be contacted for this purpose
Any delay/deficiencies may be reported to GM (MS)
The Users shall ensure that they apply for passes as eligible by making payment of fees as stipulated and wait for their turn
The Users shall ensure that their contractors & sub-contractors and other employees providing services inside the Port are aware of ISPS Code compliances
The Users shall report any suspicious activity, object, person without any delay to PFSO/ Dy.PFSO/Signal Station/CISF Control
The Users shall ensure that they display the pass while inside the port premises
Power/Water connection
For power connection exact location, etc., to be given in writing to DGM(C)
For water supply exact requirement to be given in writing to DGM (C)
After examining feasibility the Port will intimate the payments to be made
On remittance of the amount, the port will make necessary arrangements to provide Power/Water supply
Entry / Exit Channel of Cargo vehicles (The Port is committed)
To minimize the waiting time at the Gates thereby ensuring maximum turn over of vehicles (either way)
Any delay in exit/entry may be due to temporary congestions in which case the Control Room, CISF shall be contacted
It is expected that the Users comply with the Port security requirements, carry all requisite documents & certificates for the vehicle, etc., and wait for their turn in the queue
Safety & Occupational Health
Any accidents whether minor / fatal is to be reported to the DM(HSE) immediately
Occupational Health Center is operating 24/7 with adequate nursing staffs inside the port premises for the benefit of port operators / users
All Lifesaving First aid facilities are available in the OHC
Ambulance is available for 24hrs inside the port premises
In case of serious injures the patient will be taken to nearby Hospital after necessary first aid